Thursday 25 September 2025
- 10h00 – 18h00: Councillors and delegates arrive at Kwalata or Mongena.
Please note that room check in time is 14h00 but those arriving earlier will be welcome to use the Lodge facilities until rooms are available. - 16h00: Optional Game Drive from your Lodge – Mongena or Kwalata
(Pre-book online – for your own cost). - Lunch & Dinner: A la Carte Menu at Lodge Restaurant – own cost.
- Evening: At leisure
Friday 26 September 2025
- COUNCILLORS
- 07h00 – 09h00: Breakfast at your lodge.
- 09h30: Councillors Meeting at Mongena.
- For those going on an early morning game drive, breakfast is available before the meeting.
- Transfers provided from Kwalata to Mongena for councillors.
- 12h30: Councillors Lunch at Little Mongena (Transfer included).
DELEGATES
- 10h00: Delegates arrive at their booked accommodation.
- Registration and welcome drinks.
- Free time for booked activities at your lodge.
- 18h00: Traditional March Parade & Welcome Party: Shebeen Scene at Kwalata Boma
Kick off the conference with a vibrant evening under the African sky! Experience the lively atmosphere of a traditional shebeen, with a twist of upcycled creativity.- Dress: Represent your country with an upcycled twist.
- Dinner: Savour a delicious potjie dinner, full of rich, local flavours.
- Entertainment: Feel the rhythm of Africa with traditional Tswane dancers, the lively sounds of a marimba band, and a DJ to keep the energy going all night long.
- Tranfers will be provided for Mongena guests.
Saturday 27 September 2025
- 07h00 – 09h00: Breakfast at your lodge.
- 09h30: AGM at Kwalata, followed by a buffet lunch.
- Tranfers will be provided for Mongena guests.
- 09h30: Free time to enjoy lodge activities or relax.
- 18h00: President’s Cocktails & Boma Dinner: African-Chic at Mongena Imvubu Lapa.
Join us for an enchanting evening under the stars at Mongena Imvubu Lapa, where the theme is African-Chic with a wild twist!- Drinks: Enjoy sundowners on the deck, overlooking the serene dam.
- Dinner: Traditional South African Braai infused with authentic flavours.
- Entertainment: Immerse yourself in the vibrant sounds of drummers, accompanied by a curated playlist that captures the spirit of Africa.
- Transfers will be arranged from each lodge.
Sunday 28 September 2025
07h00 – 09h00: Breakfast at your lodge.
10h00 Departure and transfer to OR Tambo or post-conference tours.
Catering
- Vegan and vegetarian options will be arranged based on the number of attendees.
Please ensure to provide any dietary preferences or allergies during registration. - A la carte Restaurants are available at Mongena and Kwalata for meals or snacks not included in the package.
- Breakfast at your specific lodge is included in your accommodation (excluding self-cater units)
- The following meals are included in your AGM REGISTRATION package:
- Friday: Councillors Lunch at Little Mongena (Councillors Package)
- Friday: Welcome Party Dinner – Potjie in the Boma
- Saturday: AGM Buffet Lunch
- Saturday: Bushveld Boma Dinner (Traditional South African Braai)
Activities
- Please refer to the website of your respective lodges for details on available on-site activities and experiences.
- Delegates and partners can enjoy lodge activities during the Councillors Meeting on Friday.
- Partners and delegates not attending the AGM can partake in lodge activities on Saturday.
- All tours and activities for Friday and Saturday should be booked directly with your lodge.
- Note: Additional fees may apply for game drives and certain activities.
- Pamper Yourself. A travelling spa will be available for luxurious spa treatments during the conference, allowing you to relax and rejuvenate in the heart of nature. Treat yourself to some well-deserved indulgence!
- For those who simply want to unwind and enjoy the African bushveld, don’t forget your swimming costume, sunblock, binoculars, and camera – relax and just be!