Program

29th AGM • 25-29 September 2025

14h00 – 17h00: REGISTRATION AT THE LODGES / Meet & Greet
All guests are requested to book in at the Lodge Reception and from there proceed to the Agora Registration table to receive their name tags and goodie bags.
NB: Guests checking in early are encouraged to pre-book game drives or spa treatments. This must be done directly through your respective lodges. All meals, shuttles and activities at the lodges on Thursday are for your own account.
16h00: Optional Game Drive from your Lodge – Mongena or Kwalata
(Pre-book online – for your own cost).
Lunch & Dinner: A la Carte Menu at Lodge Restaurant – own cost.
Evening: At leisure

09h30 – 12h00: PARTNERS’ RHINO COLLARING EXPERIENCE.
06h00 – 09h00: Breakfast at your lodge.
08h15: Transfers from lodges to Kwalata for AGM.
09h30: AGM MEETING @ Kwalata (includes a Tea & Coffee Break).
12h30: AGM LUNCH.
14h00: Transfers from Kwalata back to lodges.
14h00 – 17h00: Free time.
17h00: Transfers from lodges to Kwalata for Presidents Drinks and African Chic Boma Braai.
18h00: President’s Cocktails & Boma Dinner: African-Chic at Mongena Imvubu Lapa.
Join us for an enchanting evening under the stars at Mongena Imvubu Lapa, where the theme is African-Chic with a wild twist!
- Drinks: Enjoy sundowners on the deck, overlooking the serene dam.
- Dinner: Traditional South African Braai infused with authentic flavours.
- Entertainment: Immerse yourself in the vibrant sounds of drummers, accompanied by a curated playlist that captures the spirit of Africa.
- 22h00 1^st Transfers depart from Kwalata to lodges – others TBD – vehicles will only leave when full.

06h00 – 09h00: Breakfast at your lodge.

10h00: All guests must be checked out of the lodge – return keys and pay any outstanding amounts.

10h00 Departure and transfer from lodges to OR Tambo or post-conference tours.

Vegan and vegetarian options will be arranged based on the number of attendees.
Please ensure to provide any dietary preferences or allergies during registration.
A la carte Restaurants are available at Mongena and Kwalata for meals or snacks not included in the package.
Breakfast at your specific lodge is included in your accommodation (excluding self-cater units)
The following meals are included in your AGM REGISTRATION package:
Friday: Councillors Lunch at Little Mongena (Councillors Package)
Friday: Welcome Party Dinner – Potjie in the Boma
Saturday: AGM Buffet Lunch
Saturday: Bushveld Boma Dinner (Traditional South African Braai)

Please refer to the website of your respective lodges for details on available on-site activities and experiences.
Delegates and partners can enjoy lodge activities during the Councillors Meeting on Friday.
Partners and delegates not attending the AGM can partake in lodge activities on Saturday.
All tours and activities for Friday and Saturday should be booked directly with your lodge.
Note: Additional fees may apply for game drives and certain activities.
Pamper Yourself. A travelling spa will be available for luxurious spa treatments during the conference, allowing you to relax and rejuvenate in the heart of nature. Treat yourself to some well-deserved indulgence!
For those who simply want to unwind and enjoy the African bushveld, don’t forget your swimming costume, sunblock, binoculars, and camera – relax and just be!